A scheduled survey is an automated resending of your survey to your subjects at your chosen interval. Survey schedules allow you to collect data over a specified time (such as changes in weight, pain levels, and mood), making it easier to assess data trends.
How to Schedule a Survey¶
The option to schedule your survey is only available once you've published your survey.
Click on Surveys.
Click on the name of your published survey.
Click the Edit Survey button in the blue page header to open the survey builder page.
In the menu to the left of your survey questions, click the expand iconbeside "Schedule."
Click the "Survey is not scheduled" toggle so it reads "Survey is scheduled."
Select the interval in which you wish to send the surveys (daily, weekly, monthly, yearly)
Select other schedule options:
Limit the Number of Surveys - specify how many times you send the original survey to your subjects (for example, if you want to record daily data for a week, you would set this to 7).
Note: If you set the limit to 0, the schedule will simply act as a reminder with no repeat surveys sent.
Send Reminders For those that didn't start or complete the survey.
- Daily reminders are sent 12 hours after survey is sent
- Weekly reminders are sent 2 days after survey is sent
- Monthly reminders are sent 1 week after survey is sent
- Yearly reminders are sent 1 week after survey is sent
Expire Old Responses If a subject forgets to submit their daily weight survey before the recurrence is assigned, the system will expire the old survey so that the subject only has one survey response assigned at a time.
Send your survey.
- Click the back button on the blue header at the top of the page.
- Send your initial survey.
Please see the chart below regarding Survey Schedule Rules. Note how the initial survey send date and time influences when the scheduled surveys will be sent.
|Interval||Interval Rule||Initial Survey Date||Next Survey Date|
|Daily||Every day, same time||May 1, 2020 at 9:00AM||May 2, 2020 at 9:00AM|
|Weekly||Same weekday, same time||May 1, 2020 at 9:00AM||May 8, 2020 at 9:00AM|
|Monthly||Same day of the month, same time||May 1, 2020 at 9:00AM||June 1, 2020 at 9:00AM|
|Yearly||Same calendar day, same time||May 1, 2020 at 9:00AM||May 1, 2020 at 9:00AM|
Note: For monthly and yearly scheduled surveys, it is good practice to avoid sending your initial survey on days 29, 30, or 31 of the month as some months are shorter than others. E.g., A survey sent January 31, 2020, 9AM and scheduled monthly, will NOT be able to send a survey on February 31, 2020 as that date does not exist.